Skip to Content

How to Stay Organized When Leasing and Managing a Rental Property

A laptop, coffee cup, and notebook neatly arranged on a desk.Being organized is crucial for single-family rental property owners. It can be hard to stay organized when many demands vie for your time and energy. One method to simplify organization is to view your rental properties as a business and establish an office space for management work.

Setting up a leasing office is an excellent strategy for staying organized and managing properties more comfortably.

Set Aside a Workspace

Start by selecting a small space in your home for property management work—even a room corner will do. What matters most is having a designated space for property management work. This setup will help you remain organized and focused while managing your rental properties.

Create and Follow a System

Subsequently, prepare your workspace with all the tools needed for seamless daily work. Make sure to establish a filing system in your office. This can be as simple as creating folders for each of your properties and keeping your important documents – lease agreements, rental applications, etc. – in these folders. With everything organized and in one place, you’ll easily find what you need when necessary.

If your leasing activities are mostly digital, like many property managers, create a system using computer folders. Additionally, you can use cloud-based storage like Google Drive or Dropbox to keep files organized and accessible anywhere.

Personalize Your Space

Design your office to reflect your tastes, making it a place you like to be. Incorporate personal items, such as photos or art, to make it a more enjoyable space. Doing this will keep you motivated and organized in your rental business.

Set Aside Time

Dedicate time every week to keep your workspace tidy. Similar to setting aside time for property management, allocate time for organizational tasks.

For example, go through your business mail and other documents at least once a week and shred anything you don’t need to keep. Doing this will ensure your office remains uncluttered. Additionally, create and use a consistent naming system for digital files to easily sort and find important information.

Setting aside a few hours weekly for your rental business will greatly improve its smooth operation.

Implement these tips to stay organized during the leasing and management of your rental property. A well-organized office will simplify your role as a single-family rental property owner and improve business efficiency.

However, the most significant time-saver for Mt. Lebanon rental property owners is to hire a quality property management company like Real Property Management Keystone to handle all the day-to-day management tasks. This way, you can focus on the bigger picture and leave the details to us. Contact us online or call 412-385-2300 to discover more about our excellent property management services.

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.

The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

Canada excluded. Services performed by independently owned and operated franchises.

See Full Details